Electronic Health Records Project Manager – Consultant Position


Champions for Health is a non-profit, 501(c)3 with a mission to improve community health and wellness, access to care for all, and support for physicians through engaged volunteerism.


Champions for Health is contracted by CalHIPSO to assist small and medium-sized physician practices to maximize the use of their electronic health records systems, and receive their CMS Incentive Funds.  Specifically in this round, we are working with physician practices, midwife practices, optometrists and dentists who have a minimum MediCaid patient base of 30% (20% for pediatricians).  We are working to support wide-spread adoption of EHRs across the state and support the achievement of “meaningful use” of EHRs to support health care quality, safety, and efficiency.


About the E-HR Project manager Position

The E-HR Project Manager is responsible for providing support and services to private medical offices with the ultimate goal of implementation and meaningful use (MU Modified Stage 2) of electronic health records for at least 100 eligible practitioners over the next two years.  This includes developing and maintaining positive relationships with practitioners and their staff while providing high-level support for EHR implementation.  The E-HR Project Manager will also be the liaison to EHR and HIT vendors.  The E-HR Project Manager will report to the Champions CEO.  This is a flexible, 15 – 20 hour per week consulting position; the candidate should be able to self-manage a schedule based on client needs.  Some work can be done by telephone and/or web conferencing; the balance in person.



  • Provide technical assistance services to private practices. Services include, but are not limited to
    1. Outreach and enrollment of eligible practitioners for free TA services
    2. Training and education on electronic health records and meaningful use criteria
    3. Workflow and readiness assessments as related to EHR implementation
    4. Coaching on achieving and reporting Meaningful Use measures
    5. Troubleshooting issues with CMS and State Level Registries for attestation of AIU, MU.
    6. Assisting practices to utilize/connect with San Diego Health Connect HIE
    7. Meaningful use reporting for achieving Incentive Funds
  • Assisting to work with hardware and software vendors to ensure EHR implementation and meaningful use.
  • Responsible for reporting as required by contracts.
  • Responsible for maintaining data in Excel, shared documents.



The ideal candidate is someone with direct experience working in a physician practice, including practice management, workflow, and billing systems.  The candidate will have experience with implementing multiple EMR systems, and understands the challenges and opportunities available through an EMR.  The candidate will have the ability to communicate with physicians and office staff in a proactive manner.

  • BA/BS degree in a related field.
  • At least five years working in practice management or IT/EHR is required.
  • Direct experience with implementing and utilizing multiple electronic health record systems.
  • Skilled in the use of personal computers and the latest business software.
  • Excellent interpersonal skills and communication skills.
  • Attention to detail and ability to work independently is critical to this position.



This is a part-time, independent contractor position with no benefits offered.





Qualified candidates may apply by sending the following application packet:

□     Cover Letter of Interest

□     CV or Resume

□     Two page response to the following three questions:


  1. Summarize your experience working with electronic health records in private physician offices.
  2. As the E-HR Project Manager, what would be your approach to working with small primary care practices who are reluctant to implement electronic health records.
  3. What are your compensation requirements?


Completed application packets may be sent to the attention of:


Barbara Mandel, Chief Executive Officer

Champions for Health

5575 Ruffin Rd., Suite 250

San Diego, CA  92123